Minutes of Annual Parish Council Meeting 3rd May 21016

 

`       

WATERINGBURY PARISH COUNCIL

Minutes of the Annual Parish Council Meeting

Held on Tuesday 3rd May 2016

7.00pm Wateringbury Village Hall

 

Present:

Cllr M Cayzer (Chairman)                                    Cllr D Marks

Cllr R Tripp                                                          Cllr Mrs L Simons

Cllr J Evans

Cllr C Talbert                                                       Cllr Mrs C Moreland (arr.7.20pm)

Cllr M Wells

                                                 

In attendance:

Mrs S Cockburn – Clerk to the Council

Cllr M Balfour – Kent County Councillor

Cllr S Jessel – Tonbridge & Malling Borough Councillor

Cllr D Stones

PCSO Callum Harkness – Kent Police

Ms Trudy Bailey – KM Reporter

4 members of the public

                  

16/001       ELECTION OF CHAIRMAN

Cllr Cayzer announced he would not be standing for Chairman. There was one nomination, Cllr R Tripp, for Chairman.  Councillors were asked to vote in favour of appointing Cllr Tripp – In favour 4 against 0 abstentions 2   Cllr Tripp was duly elected and signed the Declaration of Acceptance of Office.  Cllr Tripp thanked Cllr Cayzer on behalf of the Council for his 32 years service.  This was supported by members of the public

Election of a Vice Chairman would be decided at a future date.  It was felt that it was essential to have a Vice Chairman.  The Chairman asked Councillors to let the Clerk know if they would be interested.

Councillors were asked if they were happy to remain on committees or represent the Parish Council on outside bodies.

Finance & General Purposes – remain all Councillors

Planning – agreed – Cllr Tripp, Cllr Cayzer, Cllr Marks, Cllr Wells, Cllr Talbert,

Cllr Mrs Simons, Cllr Mrs Moreland and Cllr Evans

All other representatives to remain as present

The Chairman stated that if business was not completed by 8.30pm the meeting would be adjourned for the Planning Committee Meeting in the main hall

16/002       APOLOGIES FOR ABSENCE

None

16/003       DECLARATIONS OF INTEREST

 None

16/004       ANNOUNCEMENTS

Presentation of Defibrillator – The Chairman thanked David for meeting and delivering a short speech to the Mayor of Tonbridge & Malling and his wife when they made the presentation on 25th April

Work to refurbish the War Memorial had been completed

The Annual Parish Meeting would be on Thursday 12th May

16/005       REPORT FROM COUNTY COUNCILLOR

Cllr Balfour congratulated Cllr Tripp on his election as Chairman and thanked Cllr Cayzer for all his work as Chairman

Cllr Balfour said he continued to have discussions on the problem of speeding on the A26 especial at the junction of Pizien Well Road.

No further news on Operation Stack or the Lower Thames Crossing

Cllr Balfour referred to the increase in cost of bus passes which would be passed on to users and not to the tax payer.  He also confirmed these were not available to those in adult education.

Cllr Evans said the public do not see accounts of the bus companies

The Chairman thanked Cllr Balfour who left the meeting at 7.15pm

16/006       REPORT FROM BOROUGH COUNCILLOR

Cllr Jessel expressed good wishes to Cllr Tripp on his election as Chairman and thanked Cllr Cayzer for everything he had done during his time as Chairman. Cllr Jessel said that Tonbridge & Malling Borough Council Audit Committee were looking at ways to raise income.

Cllr Jessel referred to the planning application for Greensted and confirmed any comments should be sent to Maria Brown at the Borough Council. A date for the Area 2 Planning Committee had yet to be agreed.

The Chairman thanked Cllr Jessel

16/007       CRIME REPORT

PCSO Harkness read his report.  Report Attached. Cllrs asked for more information on reports

16/008       MINUTES OF PARISH COUNCIL MEETING HELD ON 5th APRIL 2016 TO BE APPROVED FOR ACCURACY

The Minutes having been read were approved by Cllr Cayzer and seconded by Cllr Talbert

16/009       MATTERS ARISING FROM MINUTES OF MEETING HELD ON 5th APRIL 2016

See separate sheet.

16/010       MINUTES OF EXTRAORDINARY PARISH COUNCIL MEETING HELD ON 11TH APRIL 2016 TO BE APPROVED FOR ACCURACY

                   Cllr Mrs Moreland felt a number of amendments were needed.  It was agreed to put these Minutes forward to the next meeting for approval

 

16/011       REPORTS FROM COMMITTEES AND REPRESENTATIVES ON OTHER BODIES

Finance & General Purposes – No Meeting.  The Chairman gave details of Tonbridge & Malling Borough Council’s recommendation to Cabinet that from 2017/18 the Financial Arrangements monies and the Council Tax Base Reduction Grant should cease. This would represent around £12,333 the Parish Council would lose. This would mean an increase on tax band D of approximately £13.92 per year.

Councillors had seen an email from Wateringbury Pear Orchards regarding maintenance of the new woodland trees planted last year requesting the cost of weedkiller at £125 and two grass cuts around the trees per year. It was requested that a total figure be available for Councillors to consider and this should be available at the next Parish Council meeting

Community Pay back Scheme – Request from Tonbridge & Malling Borough Council for suggestions/nominations for project. The scheme uses people who have been sentenced in court to unpaid work which includes landscaping, forestry, building & maintenance, painting and decoration.  Cllr Mrs Simons agreed to take this forward.

Copy letter received from East Malling & Larkfield Parish Council supporting no change to the boundary changes as requested by Kings Hill Parish Council. Thanks to be given for their support

Internal Audit – Colin Hanley had said he would be happy to carry out an internal audit again this year.  All Councillors agreed

Planning –  Meeting to follow at 8.30pm in main hall

Wateringbury Sports & Recreational Association   Nothing further to report

Village Hall –  Nothing to report

Tonbridge & Malling Area Committee of KALC_- Nothing to report Next meeting 12th may

Parish Partnership Panel – nothing to report

Kent Community Rail Partnership – nothing to report

Highways & Transportation-Speedwatch –  Speedwatch report attached

Volunteer Support Warden – The Clerk had been advised by KALC that Steve Dixon had been selected as a Volunteer Support Warden for Wateringbury.  All Wardens will be trained and once completed Steve and a Community Warden will arrange a meeting with the Clerk.

Allotments – There are 4 vacant plots

Cemetery – nothing to report

Village Warden –   nothing to report

16/012       FINANCIAL STATEMENTS AND ACCOUNTS FOR PAYMENT

Agreement of the Financial Statement was proposed by Cllr Cayzer and seconded by Cllr Talbert.   All cheques were signed

16/013       PUBLIC DISCUSSION

Mrs Sara Hudson felt the meeting on the 11th April could have been better advertised so more people could have attended.

 

There being no further business the Chairman closed the meeting at 8.30pm