Minutes of Parish Council Meeting 7th June 2016

 

WATERINGBURY PARISH COUNCIL

Minutes of Parish Council Meeting

Held on Tuesday 7th June 2016

7.30pm Wateringbury Village Hall

 

 

 

Present:

Cllr M Cayzer                                     

Cllr D Marks                                                         Cllr Mrs L Simons

Cllr J Evans                                                          Cllr Mrs C Moreland

Cllr C Talbert                                                        Cllr D Stones

Cllr M Wells

                                                 

In attendance:

Mrs S Cockburn – Clerk to the Council

Cllr S Jessel – Tonbridge & Malling Borough Councillor

Ms Trudy Bailey – KM Reporter

15 members of the public

                 

16/014       APPOINTMENT OF CHAIR

Cllr Cayzer opened the meeting by asking Councillors for nominations for the chair in the absence of the Chairman Cllr Tripp.  There was one nomination Cllr Marks.  Councillors voted in favour and Cllr Marks took the chair. Cllr Evans did not vote

16/015       ELECTION OF VICE CHAIRMAN

There were two nominations for Vice Chairman – Cllr Mrs C Moreland and Cllr M Wells.  The Chairman asked Councillors to vote, by signed ballot, and ballot papers were distributed.  Cllr Jessel collected the papers and announced the result.  5 votes in favour of Cllr Wells and 3 votes in favour of Cllr Mrs Moreland. It was resolved that Cllr M Wells was elected as Vice Chairman

Cllr Wells then took over the chair from Cllr Marks

16/016       APOLOGIES FOR ABSENCE

Apologies from Cllr Tripp who was away and Cllr M Balfour

16/017       DECLARATIONS OF INTEREST

Cllr Stones declared an interest in discussions on Wateringbury Pear Orchard.

16/018       ANNOUNCEMENTS

The Vice Chairman announced the result of the Tonbridge & Malling Borough Council Planning Area 2 Committee Meeting on 25th May on the planning application by Abbeyfied Kent for Greensted.  5 to 4 in favour of approval.  

16/019       REPORT FROM COUNTY COUNCILLOR

Cllr Balfour was not present

16/020       REPORT FROM BOROUGH COUNCILLOR

Cllr Jessel referred to the Abbeyfield application saying the debate at the Area 2 Planning Committee meeting was lively and he was disappointed in the result.

16/021       CRIME REPORT

PCSO Harkness was not present  Report Attached.  More information was required

16/022       MINUTES OF EXTRAORDINARY PARISH COUNCIL MEETING HELD ON 11TH APRIL 2016 TO BE APPROVED FOR ACCURACY

                   Cllr Mrs Moreland stated a number of amendments were still not shown..  It was agreed to put these Minutes forward to the next meeting for approval

16/023       MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 3RD MAY 2016 TO BE APPROVED FOR ACCURACY

The Minutes having been read were approved by Cllr Cayzer and seconded by Cllr Talbert

16/024       MATTERS ARISING FROM MINUTES OF MEETING HELD ON 3RD MAY 2016

See separate sheet. 

16/025       MINUTES OF ANNUAL PARISH MEETING HELD ON 12TH MAY TO BE APPROVED FOR ACCURACY

                   The Minutes having been read were approved.

16/026       REPORTS FROM COMMITTEES AND REPRESENTATIVES ON OTHER BODIES

Finance & General Purposes – No Meeting.   Annual Return.  Councillors had copy of Annual Return which needed to be completed and be with Auditor by 13th June.  Councillors were asked to answer yes to the questions in Section 1 Annual Governance Statement.  Cllr Mrs Moreland & Cllr Evans felt they did not know enough about the question on risk assessment and did not vote.

Remaining Councillors agreed to answer yes to the questions and the statement was completed and signed by the Vice Chairman and Clerk. Cllr Mrs Moreland offered to implement a risk assessment for future accounts.

Consultation re introduction of Local Charge.  Councillors had copies of papers.  Cllr Mrs Moreland pointed out that if Tonbridge & Malling Borough Council should scrap the Financial Arrangement & Council Tax Reduction paid to Parish Councils the effect on Wateringbury Band D properties would be a rise of £4.47

Wateringbury Pear Orchard (WPO) – Councillors were asked to cover the cost of weed killer for the Parish Council  trees planted on land leased to WPO.  The cost would be £125 per year for four years.  After discussion it was agreed Council would pay this year and discuss following year’s payment at the Finance & General Purposed Committee meeting in October.

It was suggested that WPO pen the orchards at certain times of the year to the public. Mr Mike Pursey, Chairman of WPO, was present and stated the saplings were only planted in November and needed to be protected against damage.  Mr Pursey said he would be happy to arranged a guided tour of the orchards for any Councillors

WW2 Pill Box – The new owner of the Pill Box was present at the meeting and expressed support and interest in the Pill Box as a village asset and a possible listing.  This would take a little time  Cllr Wells passed on Councils thanks.

Community Payback Scheme – Cllr Mrs Simons confirmed the scheme uses people having been sentenced in court to unpaid work in the community. Areas that were already under contract did not come under the scheme  There would be no risk assessment to the Parish Council  –  people were supervised. If day work toilets must be provided, but it was pointed out that Wateringbury does not have public toilets

Wateringbury Sports & Recreational Association   Cllr Stones reported the fete was a great success

The latch on the gate to the playing area was broken and Cllr Evans agreed to look into a possible replacement

Village Hall –  Cllr Stones said the hall was losing bookings due to the problem of parking     

Tonbridge & Malling Area Committee of KALC_- Cllr Wells reported the possible setting up of an environment pollution quality group and this would be raised at the next Parish Partnership Panel meeting.  It was suggested that if asked the Parish Council should become a member.  Cllr Wells said there had been 1050 deaths in Kent due to pollution.

Parish Partnership Panel – nothing further to report

Kent Community Rail Partnership – Cllr Talbert said there was a meeting that evening but he was unable to attend due to attending the Parish Council meeting.

Highways & Transportation-Speedwatch –  Cllr Mrs Moreland said she was looking to set up a Highways Committee with 5 members. This would be Cllrs Mrs Moreland, John Evans, Mrs Simons and 2 non members Charles Stroud and Alan Moreland.

Speedwatch -Charles Stroud once again stated the number of volunteers for Speedwatch was small and new volunteers were needed.

Volunteer Support Warden –  Nothing further to report

Allotments – There was 1 vacant plot

Cemetery – nothing to report

Village Warden –   nothing to report

16/027       FINANCIAL STATEMENTS AND ACCOUNTS FOR PAYMENT

Agreement of the Financial Statement was proposed by Cllr Cayzer and seconded by Cllr Stones   All cheques were signed

16/028       PUBLIC DISCUSSION

Mrs Sara Hudson said a resident that had asked for an allotment plot had not been contacted.  The Clerk said it was in hand and she would make contact.

Mrs Hudson also raised the question of emails from a resident in Old Road regarding problems with parking and the Parish Council had not replied. It was confirmed the Parish Council could not get involved in neighbour disputes.  Cllr Evans said he would be happy to respond to the resident on a personal basis

Two residents raised the question of the pear orchards with suggestions for fruit picking to offset costs to the parish and about weed killer around the trees.  It was confirmed the weed killer was approved by the Environment Agency and the contractor had a licence to carry this out.

It was reported the drain outside the doctors was still blocked although some work had been carried out

There being no further business the Chairman closed the meeting at 9.15pm

 

 

 

 

 

 

 

 

 

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